Town of Cleveland Council
Meeting Minutes
Meeting Minutes
Town of Cleveland
July 3, 2024
Regular Meeting
Town Hall
9:30am
Audience gave Pledge of Allegiance to the American Flag.
Meeting was called to order by Mayor James Sullivan at 9:30am.
Minutes from June 13,2024 Mayor James Sullivan asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
Roll Call:
Councilmembers, Donna McDougal, Chad Pass Tommy Swindle, Alex Faulkner was present. Councilman James Bynum was absent.
Town Clerk Miranda Shirley, Superintendent Steve Pass, Office Manager Michele Sanders, Atty Alex Smith, Police Chief Ken Evans, Allison Jackson
Mayor Report to Council:
Mayor James Sullivan reminded council of the CMO Training July 18th and to meet here at town hall to go to Hartselle
Mayor James Sullivan informed council of the meeting he had with Blount County Commissioner along with Steve Pass and District Representative Nick Washburn that occurred on July 2 about the tire dump coming to the county and using Hazelrig Road.
Mayor James Sullivan asked council if there was any considerations about the speed bumps that Monica Moorer spoke on last agenda, council asked about installing a speed bump ahead sign.
Board Committee Reports:
Park –Nothing at this time
Grant Committee- Nothing at this time
Medical Clinic- Nothing at this time
Chamber Board-Nothing at this time
Police Department- Repairs to the 2018 Ford Explorer internal Water pumps need to be repaired, council voted to fix the parttime car from Eckenrod in the amount of $4900.00.
Councilman Chad Pass made a motion to repair 2018 Ford Explorer in the amount of $4900.00. Councilwoman Donna McDougal second the motion, All yes. Motion passed by roll call vote.
Utility Board- Superintendent Steve Pass let council know his 2024 Chevy Truck has arrived.
Old Business:
Mayor James Sullivan presented before the council to Suspend the rules of immediate consideration for Ordinance 2024-03 loitering.
Councilman Chad Pass made a motion to suspend the rules for Ordinance 2024-03 Loitering Councilwoman Donna McDougal second the motion. All yes. Motion passed by roll call vote.
Mayor James Sullivan presented before the council to Suspend the rules of immediate consideration for Ordinance 2024-04 Use of the Police equipment.
Councilman Alex Faulkner made a motion to suspend the rules for Ordinance 2024-04 Councilman Chad Pass second the motion. All yes. Motion passed by roll call vote.
New Business:
Mayor James Sullivan informed council that the removal of the lights at Cleveland Park, that are hazardous will be removed next week
Mayor James Sullivan presented donation of $3000.00 to the Blount County Juvenile Court.
.
Councilman Chad Pass made a motion to donate in the amount of $3,000.00. Councilman Alex Faulkner second the motion. All yes. Motion passed by roll call vote.
Mayor James Sullivan presented the request of $200.00 for Cleveland High School football ad.
Councilman Chad Pass made the motion to pay the $200.00 for the Ad for the Football ad. Councilman Tommy Swindle second the motion. All yes. Motion passed by roll call vote.
Office Manager Michele Sanders approached the council about the possibility of needing to close office from 12-1 for lunch due to a lack of office personnel for July only.
Councilwoman Donna McDougal made a motion to closing the office from 12-1 if we don’t have enough employees to cover office. Councilman Chad Pass second the motion. All yes. Motion passed by roll call vote.
Town Atty Alex Smith approached the council about the lawsuit on delinquent tax payer. After much discussion the council thinks a dismissal is best case scenario on case.
Councilman Chad Pass made the motion to dismiss the remaining $6000 collection from the lawsuit for delinquent tax payer. Council woman Donna McDougal second the motion.
Ayes: Donna McDougal Nayes: Abstained: Tommy Swindle
Chad Pass
Alex Faulkner
Motion passed with majority vote.
The Alcohol Board recommended the approval of Arena La Herradura LLC for on premise sell and consumption of beer. With the understanding they must have a license security officer on premise, and suggestion of council to amend the Alcohol Ordinance to reflect requirement of at lease one licensed officer for security.
Councilman Chad Pass made motion to approve Liquor License for on premise only for Arena La Herradura LLC, with hired license security officer. Tommy Swindle second the motion. All yes. Motion was passed by roll call vote.
A Move was made by Councilman Chad Pass to adjourn. All agreed.
Respectfully Submitted,
______________________________
Mayor James Sullivan
_______________________________
Miranda Shirley, Town Clerk
Town of Cleveland
June 13, 2024
Regular Meeting
Town Hall
7:00pm
Audience gave Pledge of Allegiance to the American Flag.
Meeting was called to order by Mayor James Sullivan at 7:00pm.
Minutes from May 13,2024 Mayor James Sullivan asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
Roll Call:
Councilmembers James Bynum, Donna McDougal, Tommy Swindle, Alex Faulkner was present. Councilman Chad Pass was absent.
Town Clerk Miranda Shirley, Superintendent Steve Pass, Office Manager Michele Sanders, Atty Alex Smith, Asst Police Chief William Ferry, Nate Butler, Gilbert Chacon, Monica Moorer, Mitchell Moorer
On Agenda to Speak
Monica Moorer spoke to council about speed bumps put in River Heights Neighborhood, she presented a Petition for removal of speed bumps.
Mayor James Sullivan informed Monica Moorer that he will take this to council for their consideration.
Mayor Report to Council:
Mayor James Sullivan informed council request of Stapp Homes to waive reinspection fees of 3 houses that failed inspection. After much discussion the council has decided not to waive the fees.
Councilwoman Donna McDougal made motion not to waive the reinspection fees on the 3 houses in the amount of $65.00 each. Councilman Tommy Swindle seconded the motion. All Yes. Motion passed by roll call vote.
Mayor James Sullivan presented to raise the fee of Police Department I/O Reports to $15.00 and Accident Reports to $20.00.
Councilman Tommy Swindle made motion to raise the Police Department I/O report fees to $15.00 and accident reports to $20.00. Councilman Alex Faulkner seconded the motion. All yes. Motion passed by roll call vote.
Board Committee Reports:
Park –
Updated Bylaws and Meeting is the 1st Wednesday of every month at 5:30.
Park Board Elected officials:
Justin Ragsdale President
Devon Boatright Vice President
Ashley Callahan-Sectary
Nate Butler and Gilbert Chacon spoke on renting of fields at Cleveland Park. And will help with the cleanup and repairs of park. Mayor James Sullivan informed Mr. Butler and Mr. Chacon that at this time the town is looking at renovations over at the park and will be in contact with Councilman Alex Faulkner to let them be aware of outcome.
Grant Committee- Nothing at this time
Medical Clinic- Nothing at this time
Chamber Board-Nothing at this time
Police Department- the 2 new PD Trucks should arrive on Tuesday June
Utility Board- Superintendent Steve Pass presented with 2 quotes for new truck for water department and for the old superintendent’s truck to be passed down to the recreation and park department and for 2007 Park and Rec truck to be surplus.
2024 Terry Sligh Chevrolet LT $51804.20 plus extra for spray in bed liner
2025 All American Dodge Ram $60,544.99.
After much discussion Councilman Tommy Swindle made a motion to purchase the 2024 Chevrolet from Terry Sligh in the amount of $51,804.20 plus spray in bed liner. Councilman Alex Faulkner second the motion. All yes. Motion passed by roll call vote.
Updated council that office manager Michele Sanders has passed and is now a certified water operator, James Dobbs will be taking test soon and hopefully have him certified also.
Old Business:
Councilman Tommy Swindle brought up the need for grass cutting at the property of Family Dollar/Dollar Tree. Superintendent Steve Pass informed council that he has been in touch with corporate of Family Dollar and they are supposed to be getting the area around facility cleaned up, debris removed, and grass to be cut.
New Business:
Mayor James Sullivan asked council to meet at the County 1 Park for photo under the new sign for the CAWCA grant.
Mayor James Sullivan reminded council of the importance of doing the required 10 hours for the CMO training and The July 18th training at Hartselle.
Mayor James Sullivan asked council of Closing of the office Friday July 5th.
Councilman Tommy Swindle made a motion to close the office Friday July 5th. Councilman Alex Faulker seconded the motion. All Yes. Motion passed by roll call vote.
Mayor James Sullivan presented 2 quotes to purchase a copier at Town Hall. Sharp copier
$ 4,572.00 plus the monthly service fee and Xerox copier $5,727.00 plus monthly service fee.
Councilwoman Donna McDougal made a motion to purchase the Sharp copier in the amount of $4,572.00 plus the monthly service fee. Councilman James Bynum second the motion. All yes. Motion passed by roll call vote.
Ordinance 2024-03 Loitering in Public has been tabled at this time
Ordinance 2024-04 Police Issued Equipment has been tabled at this time
Handbook, Job Descriptions, 3-4% COL a copy has been dispensed to each councilmember for them to review and make edits for a work session to be done on edits and reviews.
Superintendent Steve Pass presented the rise of cost from Utility Service Company that cleans the tanks for water system. Price increase of $6,378.38. Councilman Tommy Swindle made motion on the price increase of USC of $6,378.38. Alex Faulker seconded the motion, All yes. Motion was passed by roll call vote.
Superintendent Steve Pass presented the rise of cost Blount County Water Authority to increase by .75 per thousand gallons, wholesale rate to be $4.08. Councilman Alex Faulkner made motion on the price increase wholesale water of $4.08. Councilman James Bynum seconded the motion. All yes. Motion was passed by roll call vote.
A Move was made by Councilman Tommy Swindle to adjourn. All agreed.
Respectfully Submitted,
______________________________
Mayor James Sullivan
_______________________________
Miranda Shirley, Town Clerk
Town of Cleveland
April 11, 2024
Regular Meeting
Town Hall
7:00pm
Audience gave Pledge of Allegiance to the American Flag.
Meeting was called to order by Mayor James Sullivan at 7:00pm.
Minutes from March 14,2024 will stand as Mayor James Sullivan asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
Roll Call:
Councilmembers James Bynum, Donna McDougal, Chad Pass, Tommy Swindle, Alex Faulkner was present.
Town Clerk Miranda Shirley, Superintendent Steve Pass, Office Manager Michele Sanders, Atty Alex Smith, Officer Pat Thomas, Officer Thomas Allcorn, Principal Brandon Smith, Football Coach Will Glaze
On the Agenda to Speak:
Principle Brannon Smith and Head Football Coach Will Glaze thanked the council for the donation of $5000 for field house and every other monetary donation the council has provided through the years for Cleveland School.
Office Thomas Allcorn also thanked the council for letting him attend the classes to become a certified police officer for the Town of Cleveland.
Mayor Report to Council:
Mayor James Sullivan reminded council of the Statement of Economics due April 30th
Mayor James Sullivan presented to council to establish a Park Advisory Board with 7 members
Chad Pass made motion to assemble a Park Advisory Board with 7 members that are registered voters for Blount County. Tommy Swindle second the motion. All Yes. Motion passed by roll call vote.
Mayor James Sullivan informed council that the Ice Maker was installed at the community center is up and working.
Mayor James Sullivan let council be aware he was approached by Community Citizen Ross McCoy to see if he could set out Bee Traps at park on Cty Road 1. A motion was made by Alex Faulkner to let Ross McCoy to set up bee traps at park on Cty Road 1. Chad Pass second the motion. All Yes. Passed by roll call vote.
Old Business:
The Refrigerator at the community center was represented to be purchased. Donna McDougal made motion to purchase a refrigerator in the amount of $1000. Chad Pass second.
Yeas: 4
Nays:1
Passed by majority vote.
Mayor has asked for work session to be held at Couty Road 1 Park
Council has asked for work session for the CAWACO grant for signs for park on Cty Rd 1 with in next 2 weeks.
The Jr Fire Camp donation in the amount of $500.00 a motion was made by Alex Faulker to donate to the Jr Fire camp in the amount of $500.00. Chad Pass seconded the motion. All Yes. Passed by roll call vote
New Business:
Mayor James Sullivan presented before the council to take the Town Clerk and Chief of Police off salary and put back to hourly wages.
Councilman Tommy Swindle made a motion to take Town Clerk and Chief of Police off salary pay and put on hourly wages. Councilman Chad Pass second the motion. All yes. Motion passed by roll call vote.
Mayor James Sullivan presented council to send Officer Thomas Allcorn to traffic investigator school May 6th-17th.
Councilman James Bynum made a motion to send police officer Thomas Allcorn to traffic investigator school. Councilman Chad Pass second the motion. All yes. Motion passed by roll call vote.
Mayor James Sullivan presented council to install 2 sets of speed bumps in the River Heights Community.
Councilman Alex Faulkner made a motion to purchase to install 2 sets of speed bumps in the River Heights Community. Councilman Chad Pass second the motion. All yes. Motion passed by roll call vote.
Mayor James Sullivan informed council that a Loitering Ordinance is still being worked on at this time, to be ready by next council meeting.
Mayor James Sullivan presented council the weed Ordinance 2013-09 that was not certified by former clerk. Councilman Chad Pass made a motion to suspended the rules for the Ordinance 2024-02 seconded by James Bynum amending Ordinance 2013-09. All yes Motion was passed by roll call vote.
Chad Pass made a motion to Adopt Ordinance 2024-02 weed ordinance Councilman Tommy Swindle second the motion. All yes passed by roll call vote.
A Move was made by James Bynum to adjourn. All agreed.
Respectfully Submitted,
______________________________
Mayor James Sullivan, Approval of Council
_______________________________
Miranda Shirley, Town Clerk
Town of Cleveland
March 14, 2024
Regular Meeting
Town Hall
7:00pm
Audience gave Pledge of Allegiance to the American Flag.
Brother Cliff gave opening prayer
Meeting was called to order by Mayor James Sullivan at 7:00pm.
Roll Call:
Councilmembers James Bynum, Donna McDougal, Chad Pass, Tommy Swindle, Alex Faulkner was present.
Town Clerk Miranda Shirley, Superintendent Steve Pass, Office Manager Michele Sanders, Police Chief Ken Evans, Asst. Police Chief Bill Ferry, Atty Alex Smith, Adam Stephens with Stream South, Chris and Vanessa Hill with Jr Fire College, Brenda Hill, Ben & Carrie Hill, Bob & Melanie Davis, Robin Bynum
On the Agenda to Speak:
Vanessa Hill done 3-minute Video presentation for the Blount County JR Fire Camp. After video asked council for a monetary donation.
After discussion council ask to get back with her on an amount.
Mayor Report to Council:
Mayor James Sullivan presented Brenda Hill with a Plaque of Former councilmember Doug Hill to hang in Town Hall.
Mayor James Sullivan presented James Bynum with a Plaque of Former councilmember Eldridge Bynum to hang in Town Hall.
Mayor Sullivan reminded council that the Statement of Economics is due April 30th
Mayor James Sullivan asked for a work session for the investments in Raymond James.
Mayor James Sullivan also informed council about the ordinance about dumpsite on Cty Rd 1.
Atty and Representee would like to speak with council next meeting.
Old Business:
The Refrigerator at the community center is still on hold at moment.
Ice Maker for the Community Center Lowes had one for $399.99.
Tommy Swindle made Motion to purchase the 90lb Ice maker from Lowes for $399.99. Chad Pass second the motion. All yes. Motion passed by roll call vote.
Council has asked for work session for the CAWACO grant for signs for park on Cty Rd 1.
New Business:
Mayor James Sullivan presented before the council a $1 pay increase for a payroll certification that Michele Sanders obtained August of 2023.
Councilman Tommy Swindle made a motion give Michele Sanders $1 pay increase Councilman Alex Faulkner second the motion. All yes. Motion passed by roll call vote.
Mayor James Sullivan presented council the 5-year Merit Raise for Lead field Operator Eric Cox in the amount of $1.00. with additional $0.43 for hard work.
Councilman Chad Pass made a motion to increase Eric Cox pay to $21.00 hour Councilman Tommy Swindle second the motion. All yes. Motion passed by roll call vote.
Mayor James Sullivan presented council to hire part-time police that will be on as needed bases should any of the already part time police cannot make already scheduled shifts.
Councilman Chad Pass made a motion to hire part-time as needed police officer Councilman Tommy Swindle second the motion. All yes. Motion passed by roll call vote.
Mayor James Sullivan presented council the quote from Stivers Ford in the amount of $ 70,411.95 for 2024 F-150 Super Crew 4x4 with everything needed to meet police needs. After much discussion 2 truck will be purchased in the amount of $140,823.90.
Councilwoman Donna McDougal made a motion to purchase 2 police vehicles 2024 F-150 Super Crew 4x4 in the amount of $140,823.90. Councilman Tommy Swindle second the motion. All yes. Motion passed by roll call vote.
Mayor James Sullivan presented council the quote for weed eater and 2 attachments for the park and rec department from Jollys.
Councilman Chad Pass made a motion to approve $1000.00 for purchase of what is needed for park and rec department at Jollys. Councilman Alex Faulkner second the motion. All yes. Motion passed by roll call vote.
Mayor James Sullivan presented council the Stream South Contract- after much discussion the removal of the police dept. fax line will bring yearly contract for the phones/video and 1 fax line to $3400.00
Councilman Chad Pass made a motion to pay to $3400.00 to Stream South. Councilwoman Donna McDougal second the motion. All yes. Motion passed by roll call vote.
Mayor James Sullivan presented council about Will Glaze reaching out about monetary donation for the field house for football field at high school.
After much discussion a $5000.00 donation will be given to Cleveland Athletic Department, and from after this date the Town of Cleveland will give a Check for the Athletic Department at the start of fiscal year for any and all donations to be ear marked from the Cleveland Athletic Department.
Councilman Chad Pass made a motion to donation of $5000.00 to the Cleveland Athletic Department. Councilman Alex Faulkner second the motion. All yes. Motion passed by roll call vote.
A Move was made by Tommy Swindle to adjourn. All agreed.
Respectfully Submitted,
______________________________
Mayor James Sullivan, Approval of Council
_______________________________
Miranda Shirley, Town Clerk
Town of Cleveland
February 22, 2024
Special Called Meeting
Town Hall
11:00am
Audience gave Pledge of Allegiance to the American Flag.
Meeting was called to order by Mayor James Sullivan at 11:00am.
Roll Call:
Councilmembers James Bynum, Donna McDougal, Chad Pass, Tommy Swindle, Alex Faulkner was present.
Town Clerk Miranda Shirley, Superintendent Steve Pass, Office Manager Michele Sanders
Mayor Report:
N/A
Old Business:
N/A
New Business:
Mayor James Sullivan presented before the council Ordinance 2024-01 to Amend Ordinance 2021-02 to adopt 2018 or later International Building Codes and the 2015 National Electrical Codes.
Mayor James Sullivan presented before the council to Suspend the rules of immediate consideration for Ordinance 2024-01.
Councilman Tommy Swindle made a motion to suspend the rules for Ordinance 2024-01 Councilman Chad Pass second the motion. All yes. Motion passed by roll call vote.
Councilwoman Donna McDougal made a motion to approve Ordinance 2024-01 to Amend Ordinance 2021-02 to adopt 2018 or later International Building Codes and the 2015 National Electrical Codes, Councilman Chad Pass second the motion. All yes. Motion passed by roll call vote.
Mayor James Sullivan presented to hire a Building Inspector.
Councilman Chad Pass made a motion to hire a Building Inspector Councilman Tommy Swindle second the motion. All yes. Motion passed by roll call vote.
A Move was made by Chad Pass to adjourn. All agreed.
Respectfully Submitted,
______________________________
Mayor James Sullivan, Approval of Council
_______________________________
Miranda Shirley, Town Clerk
Town of Cleveland
February 14, 2024
Special Called Meeting
Town Hall
4:00pm
Audience gave Pledge of Allegiance to the American Flag.
Prayer was given by Cliff Cook
Meeting was called to order by Mayor James Sullivan at 4:00pm.
Roll Call:
Councilmembers James Bynum, Donna McDougal, Chad Pass, Tommy Swindle, was present.
Town Clerk Miranda Shirley, Alex Faulkner, Amy Daniel, Randy Faulkner, Lauren Faulkner Steven Dean and Cliff Cook
Mayor Report:
Mayor James Sullivan informed council that they needed to appoint someone to fill the remainder of vacant seat for Councilman Place 5.
Mayor James Sullivan opened the floor for nomination. Alex Faulkner was nominated to fill the seat of Place 5’s term.
A Motion was made by Tommy Swindle second by Chad Pass to appoint Alex Faulker to fill Council Seat 5. All yes. Motion passed by roll call vote.
Town Clerk Miranda Shirley administered the Oath of Office to Alex Faulker for Councilmember Place 5.
Mayor James Sullivan welcomed Alex Faulkner to the council.
A Move was made by Tommy Swindle to adjourn. All agreed.
Respectfully Submitted,
______________________________
Mayor James Sullivan, Approval of Council
_______________________________
Miranda Shirley, Town Clerk
Town of Cleveland
February 8, 2024
Regular Council Meeting
Town Hall
7:00pm
Audience gave Pledge of Allegiance to the American Flag.
Meeting was called to order by Mayor James Sullivan at 7:00pm.
Roll Call:
Councilmembers James Bynum, Donna McDougal, Chad Pass, Tommy Swindle, was present.
Town Clerk Miranda Shirley, Office Manager Michele Sanders, Superintendent Steve Pass, Assistant Police Chief William Ferry, Town Attorney Alex Smith, Alex Faulkner
Reading of the January 11, 2024 regular meeting minutes. Mayor James Sullivan asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
Mayor Report:
Mayor James Sullivan informed council of the AMIC Check that was received for the damaged
work truck.
Mayor James Sullivan informed council of the increase of 26,044.00 of AMIC Coverage.
A motion was made by Chad Pass and seconded by Tommy Swindle approve the $26,044.00 of insurance increase All yes. Motion passed by roll call vote.
Mayor James Sullivan informed council of the new court date of May 7,2024 for the delinquent tax account
Mayor informed council to please do the Statement of Economics due by April 30th.
Mayor informed council about the lock on Town Hall that have been update to fire code and ADA standards.
Board Committee Reports:
Old Park - Nothing at this time
New Park – Nothing at this time
Utility Board- MMPW Resolution 2024-01
Police Department-
Councilman James Bynum spoke about the desk top support for all the computers for the Police Department Eternal Networks (based out of Montgomery).
Assistant Police Chief informed council of the increase of retired officers’ ability to make $37,000.00 to 38,000.00 a year.
A motion was made by Chad Pass and seconded by Tommy Swindle to increase retired police officers pay from 37,000.00 a year to $ 38,000.00 All yes. Motion passed by roll call vote.
Mayor James Sullivan discussed with council he would like to see Officer Pat Thomas to be promoted to Sargent.
A motion was made by Tommy Swindle and seconded by Chad Pass to Promote Officer Pat Thomas to Sargent. All yes. Motion passed by roll call vote.
Old Business:
Councilman Tommy Swindle asked about the CAWACO Grant for the signs at Park on Cty Rd 1
New Business:
Superintendent Steve Pass brought to council the need of top closures on the doors at town hall employee entrance and police entrance.
A motion was made by Tommy Swindel and seconded by Chad Pass to add top closures to the doors at town hall. All yes. Motion passed by roll call vote.
Rules and Regulations revisions have been tabled at this time
Handbook revisions have been tabled at this time
Mayor James Sullivan discussed the Clerk training and Conferences’ that Michele Sanders office Manager and Town Clerk Miranda Shirley are needing to attend.
A motion was made by Chad Pass and seconded by Donna McDougal to Michele Sanders and Miranda Shirley to attend training classes and conferences’ . All yes. Motion passed by roll call vote.
Mayor James Sullivan discussed the Chambers of Commerce Dinner March 19, 1 table to be reserved for $300.00
A motion was made by Chad Pass and seconded by Tomy Swindle to reserve a table for Chamber Dinner for $300.00 All yes. Motion passed by roll call vote.
Mayor James Sullivan discussed adding Superintendent Steve Pass Telemetry Computer to CNI Antivirus for an additional $11.70 a month.
A motion was made by Chad Pass and seconded by Tommy Swindle to add Telemetry Computer to antivirus for $11.70 a month. All yes. Motion passed by roll call vote.
Mayor James Sullivan discussed with council about the use of the Community Center for the Blount County Extensions office to use for free on February 27th for 2 hours.
A motion was made by Chad Pass and seconded by Tommy Swindle to let BCE use community center for free. All yes. Motion passed by roll call vote.
MWPP Resolution 2024-01 was discussed by Superintendent Steve Pass.
A motion was made by Chad Pass and seconded by Tommy Swindle to approve the MWPP Resolution 2024-01. All yes. Motion passed by roll call vote.
Superintendent Steve Pass brought to council attention the meeting he had with the Blount County Ag Center about pipes for the water, and the est. cost of 25-26k to be billed to Blount County Ag Center.
A Move was made by Chad Pass to adjourn. All agreed.
Respectfully Submitted,
______________________________
Mayor James Sullivan, Approval of Council
_______________________________
Miranda Shirley, Town Clerk
Town of Cleveland
January 11, 2024
Regular Council Meeting
Town Hall
7:00pm
Audience gave Pledge of Allegiance to the American Flag.
Meeting was called to order by Mayor Pro Tempore Tommy Swindle at 7:00pm.
Roll Call:
Councilmembers James Bynum, Donna McDougal, Chad Pass, Tommy Swindle, James Sullivan was present.
Town Clerk Miranda Shirley, Office Manager Michele Sanders, Superintendent Steve Pass, Police Officer Pat Thomas, Police Chief Ken Evans, Assistant Police Chief William Ferry, Town Attorney Alex Smith
Reading of the December 14, 2023 regular meeting minutes. Mayor Pro Tempore Tommy Swindle asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
Mayor Report:
Mayor Pro Tempore Tommy Swindle informed council that Mayor Jerry Jones seat needs to be declared vacant.
A motion was made by James Sullivan and seconded by Donna McDougal to declare a vacancy of Mayor Position. All yes. Motion passed by roll call vote.
Mayor Pro Tempore Tommy Swindle informed council that vacancy could be filled at this council meeting per Section 11-44G-2 per The Alabama League of Municipalities League Counsel.
Mayor Pro Tempore Tommy Swindle Open floor for discussing for Nominees.
Mayor Pro Tempore Tommy Swindle suggested a nomination of Councilman James Sullivan as Mayor candidate. No other candidates were nominated.
A motion was made by Mayor Pro Tempore Tommy Swindle and seconded by Chad Pass to fill Mayor vacancy with Councilman James Sullivan.
Abstained: Ayes: Nayes:
James Bynum Donna McDougal None
Chad Pass
Tommy Swindle
James Sullivan
Attorney Alex Smith informed council the need of swearing in of new Mayor James Sullivan.
Town Clerk Miranda Shirley then administered Oath of Office to New Mayor James Sullivan.
Mayor Pro Tempore Tommy Swindle then informed council of the Annual Transportation plan that is needed to report to the state the town of Cleveland’s intentions for Rebuild Alabama funds.
A motion was made by James Sullivan and seconded by Chad pass that the Rebuild Alabama funds will not be spent at this time.
Board Committee Reports:
Old Park - Nothing at this time
New Park – Nothing at this time
Grant Committee- Nothing at this time
Medical Clinic- Nothing at this time
Chamber Board-Nothing at this time
Utility Board-
Superintendent Steve Pass brought to council the $195.00 increase from EDKO for roadside spraying.
A motion was made by Tommy Swindle and seconded by Chad Pass to approve the $195.00 increase. All yes. Motion passed by roll call vote.
Superintendent Steve Pass presented to council the Engineer recommendation for bid award to: Empire Pipe for the Water Meter Project Material in the amount of $341,215.85.
A motion was made by Chad Pass and seconded by Donna McDougal to approve the bid award to Empire pipe for $341,215.85. All yes. Motion passed by roll call vote.
Superintendent Steve Pass presented to council the Engineer recommendation for bid award to: UWS for the Water Meter Project Installation in the amount of $112,907.00.
A motion was made by James Sullivan and seconded by Tommy Swindle to approve the bid award to: UWS for $112,907.00. All yes. Motion passed by roll call vote.
Superintendent Steve Pass presented to council the Engineer recommendation for bid award to : Apel Machine for the Waste Water Treatment plant Blower replacement in the amount of $199,000.00
A motion was made by Tommy Swindle and seconded by Chad Pass to approve the bid award to Apel Machine for $199,000.00. All yes. Motion passed by roll call vote.
Superintendent Steve Pass presented to council the water service for the Agri-Business center
After some discussion Superintendent Steve Pass is to contact county Commission for more information what expectations are and bring back to council.
Issued Table to next meeting
Police Department-
Police Chief Ken Evans presented the need for Asst Police Chief Bill Ferry to attend conferences in the amount $200.00 per conference.
A Motion was made by Donna McDougal and seconded by Chad Pass to approve $200.00 for Asst Bill Ferry to attend police conferences.
Old Business:
New Park Bridges are tabled at this time
New Business:
Office Manger Michele Sanders presented to council Office Clerk position for 2 part-time employees.
A motion was made by James Sullivan and seconded by Donna McDougal to hire 2 part-time employes for office clerk. All yes. Motion passed by roll call vote.
The Alcohol Board President Steve Pass recommended approval of BHAVI LLC Dry Creek Tobacco and Package alcohol license.
A motion was made by James Sullivan and seconded Tommy Swindle the approval of BHAVI LLC Dry Creek Tobacco and Package alcohol license. All yes. Motion passed by roll call vote
The Mayor Pro Temp reminded council of the Statement of Economic Interest Report due by April 30th
The mayor pro tempore and Council were presented with December 2023 General Fund and Water Department Financial Statements.
A Move was made by James Sullivan to adjourn. All agreed.
Respectfully Submitted,
______________________________
Mayor Pro Tempore, Approval of Council
_______________________________
Miranda Shirley, Town Clerk
Town of Cleveland
December 14, 2023
Regular Council Meeting
Town Hall
7:00pm
Audience gave Pledge of Allegiance to the American Flag.
Meeting was called to order by Mayor Pro Tem Tommy Swindle at 7:00pm.
Roll Call:
Councilmembers James Bynum, Chad Pass, Tommy Swindle, James Sullivan was present. Mayor Jerry Jones and Donna McDougal was absent.
Town Clerk Miranda Shirley, Office Manager Michele Sanders, Superintendent Steve Pass, Police Officer Pat Thomas, Thomas Allcorn Police Officer, Police Chief Ken Evans, Assistant Police Chief William Ferry, Town Attorney Alex Smith
Reading of the November 9, 2023 regular meeting minutes. Mayor Pro Tem Tommy Swindle asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
Mayor Report:
Mayor Pro Tem Tommy Swindle asked to untable the New Park issues from November 9th meeting to appropriate funds for tops of bridges and stone work on the sides of bridges with new tops.
A motion was made by Tommy Swindle and seconded by Chad Pass to untable New park issues until January Meeting . All yes. Motion passed by roll call vote.
Board Committee Reports:
Old Park - Nothing at this time
New Park – Nothing at this time
Grant Committee-
Nothing at this time
Medical Clinic-
Nothing at this time
Chamber Board-
Nothing at this time
Utility Board-
Superintendent Steve Pass presented to council 3 bids for new water department truck
- All American Dodge $67,106.00
- Donahoo Chevy $65,364.50
- Terry Sligh $64,000.00 max
A motion was made by James Sullivan and seconded by Chad Pass to approve up to $64,000.00. All yes. Motion passed by roll call vote.
Police Department-
Police Chief Ken Evans presented the need for 4 body cams in the amount of $2,100.00 then informed council a need of additional funds for extra garment clip.
Motion was made by Chad Pass and seconded by James Sullivan to approve up to $2,200.00 for new body cameras and extra rotating garment clip.
Old Business:
Nothing at this time
New Business:
Mayor Pro Tem Tommy Swindle informed council of inmate housing increase of $1.00 per day.
A motion was made by James Sullivan and seconded by Chad Pass to accept $1.00 increase by Blout County Correctional Facility. All yes. Motion passed by roll call vote.
Mayor Pro Tem Tommy Swindle informed council that CHS Baseball had approached him about a donation from the town towards a new batting facility at Cleveland High School. He would like to see the donation done in 2 phases due to baseball plans to do project in 2 phases.
A motion was made by James Sullivan and seconded Chad Pass to donate $5000.00 to Cleveland High School baseball for new batting facility for phase 1. All yes. Motion passed by roll call vote
The Mayor pro tem and Council were presented with November 2023 General Fund and Water Department Financial Statements.
Attorney Alex Smith updated council of termination of Water Department employee for policy violations.
A motion was made by Tommy Swindle and seconded James Sullivan to accept termination of employee. All yes. Motion passed by roll call vote
A Move was made by James Sullivan to adjourn. All agreed.
Respectfully Submitted,
______________________________
Mayor Pro Tem, Approval of Council
_______________________________
Miranda Shirley, Town Clerk
Town of Cleveland
November 9, 2023
Regular Council Meeting
Town Hall
7:00pm
Audience gave Pledge of Allegiance to the American Flag.
Meeting was called to order by Mayor Jerry Jones at 7:00pm.
Roll Call:
Councilmembers James Bynum, Chad Pass, Tommy Swindle, James Sullivan was present. Donna McDougal was absent.
Office Manager Michele Sanders, Superintendent Steve Pass, Police Officer Pat Thomas, Town Attorney Alex Smith
Reading of the October 12, 2023 regular meeting minutes. Mayor asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
Mayor Report:
Mayor Jerry Jones updated council that his retirement date will be amended to be extended from January 1, 2024 until January 10, 2024.
A motion was made by James Bynum and seconded by James Sullivan to accept Mayor Jerry Jones retirement effective January 10, 2024.
Ayes: James Bynum
Chad Pass
Tommy Swindle
James Sullivan
Abstain: Mayor Jerry Jones
Absent: Donna McDougal
Motion passed by roll call vote.
Board Committee Reports:
Old Park -
Mayor Jerry Jones presented to council that the Cleveland High School band had contacted him about doing the concessions for the ball park again during baseball and softball season.
A motion was made by James Sullivan and seconded by Tommy Swindle to allow Cleveland High School Band to run concession stand again this next season. All yes. Motion passed by roll call vote.
New Park -
Mayor Jerry Jones presented to council a quote from Adams building company in the amount of $11,800.00 for 2 new covered bridges at the new park on County Hwy 1.
Mayor Jerry Jones presented to council a quote from SC Fabrication in the amount of $5,000.00 for stone work at the 2 new covered bridges at the new park on County Hwy 1.
After much discussion issue tabled to next meeting.
Grant Committee-
Nothing at this time
Medical Clinic-
Nothing at this time
Chamber Board-
Nothing at this time
Utility Board-
Mayor Jerry Jones informed council that an approval had previously been made for the gate at the water warehouse in the amount of $6155.00 but an additional $795.00 was needed for new quote for needed repairs for the gate.
A motion was made by Tommy Swindle and seconded by James Sullivan to approve $795.00 additional funds to repair gate at the water warehouse. All yes. Motion passed by roll call vote.
Police Department-
Nothing at this time
Old Business:
Nothing at this time
New Business:
Mayor Jerry Jones informed council that we had received a notification that Blount County Water Authority will be increasing by 2% in January 2024.
A motion was made by James Sullivan and seconded by Tommy Swindle to approve additional increase by Blout County Water Authority of 2%. All yes. Motion passed by roll call vote.
Mayor Jerry Jones informed council that December 8, 2023 will be the annual safety meeting at the Cleveland Community Center and all councilmembers are invited. Town was gold once again this year and had a great year for safety.
The Mayor and Council were presented with October 2023 General Fund and Water Department Financial Statements.
A Move was made by James Sullivan to adjourn. All agreed.
Respectfully Submitted,
______________________________
Mayor, Approval of Council
_______________________________
Michele Sanders, Office Manager
Town of Cleveland
October 12, 2023
Regular Council Meeting
Town Hall
7:00pm
Audience gave Pledge of Allegiance to the American Flag.
Meeting was called to order by Mayor Jerry Jones at 7:00pm.
Roll Call:
Councilmembers James Bynum, Donna McDougal, Chad Pass, James Sullivan was present Tommy Swindle was absent
Superintendent Steve Pass, Police Chief Ken Evans, Town Attorney Alex Smith, Town Clerk Miranda Shirley
Reading of the September 14 ,2023 Public Hearing meeting minutes. Mayor asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
Reading of the September 14, 2023 Work session minutes. Mayor asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
Reading of the September 14, 2023 Regular session minutes. Mayor asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
Mayor Report:
Nothing at this time
Board Committee Reports:
Park Board-
Nothing at this time
Grant Committee-
Nothing at this time
Medical Clinic-
Nothing at this time
Chamber Board-
Mayor Jerry Jones presented council with open position for any one that might be interested in obtaining.
Utility Board-
Mayor Jerry Jones presented council with the expenditure of approx. $12,000.00 for charge for the new meters from the Water and Sewer for fiscal year 2024.
Police Department-
Nothing at this time
Old Business:
Nothing at this time
New Business:
Mayor Jerry Jones presented council a Thank you from the Blount County Education Foundation for the $4000.00 donation
Attorney Alex Smith presented council with court date October 16th 2023 at 9:30 am for the hearing of the business with past due taxes, should any of the council members like to attend.
Attorney Alex Smith presented council with the public records request from 2015 to present for certain annual data and the Police Department annual data. Attorney will follow up for more information.
The Mayor and Council were presented with September 2023 General Fund and Water Department Financial Statements.
On the Agenda to Speak:
Mayor Jerry Jones presented council with a resignation letter he had submitted to Town Clerk Miranda Shirley effective January 1, 2024. Mayor Jerry Jones stated it has been an honor and privilege to serve the community all these years.
A Move was made by James Sullivan to adjourn. All agreed.
Respectfully Submitted,
______________________________
Mayor, Approval of Council
_______________________________
Miranda Shirley, Town Clerk