Town of Cleveland February 22, 2024 Special Called Meeting Town Hall 11:00am
Audience gave Pledge of Allegiance to the American Flag.
Meeting was called to order by Mayor James Sullivan at 11:00am.
Roll Call:
Councilmembers James Bynum, Donna McDougal, Chad Pass, Tommy Swindle, Alex Faulkner was present.
Town Clerk Miranda Shirley, Superintendent Steve Pass, Office Manager Michele Sanders
Mayor Report: N/A
Old Business: N/A
New Business:
Mayor James Sullivan presented before the council Ordinance 2024-01 to Amend Ordinance 2021-02 to adopt 2018 or later International Building Codes and the 2015 National Electrical Codes.
Mayor James Sullivan presented before the council to Suspend the rules of immediate consideration for Ordinance 2024-01.
Councilwoman Donna McDougal made a motion to approve Ordinance 2024-01 to Amend Ordinance 2021-02 to adopt 2018 or later International Building Codes and the 2015 National Electrical Codes, Councilman Chad Pass second the motion. All yes. Motion passed by roll call vote.
Mayor James Sullivan presented to hire a Building Inspector.
Councilman Chad Pass made a motion to hire a Building Inspector Councilman Tommy Swindle second the motion. All yes. Motion passed by roll call vote.
A Move was made by Chad Pass to adjourn. All agreed.
Respectfully Submitted,
______________________________ Mayor James Sullivan, Approval of Council _______________________________ Miranda Shirley, Town Clerk
Town of Cleveland February 14, 2024 Special Called Meeting Town Hall 4:00pm
Audience gave Pledge of Allegiance to the American Flag.
Prayer was given by Cliff Cook
Meeting was called to order by Mayor James Sullivan at 4:00pm.
Roll Call:
Councilmembers James Bynum, Donna McDougal, Chad Pass, Tommy Swindle, was present.
Town Clerk Miranda Shirley, Alex Faulkner, Amy Daniel, Randy Faulkner, Lauren Faulkner Steven Dean and Cliff Cook
Mayor Report:
Mayor James Sullivan informed council that they needed to appoint someone to fill the remainder of vacant seat for Councilman Place 5.
Mayor James Sullivan opened the floor for nomination. Alex Faulkner was nominated to fill the seat of Place 5’s term.
A Motion was made by Tommy Swindle second by Chad Pass to appoint Alex Faulker to fill Council Seat 5. All yes. Motion passed by roll call vote.
Town Clerk Miranda Shirley administered the Oath of Office to Alex Faulker for Councilmember Place 5.
Mayor James Sullivan welcomed Alex Faulkner to the council.
______________________________ Mayor James Sullivan, Approval of Council _______________________________ Miranda Shirley, Town Clerk
Town of Cleveland February 8, 2024 Regular Council Meeting Town Hall 7:00pm
Audience gave Pledge of Allegiance to the American Flag.
Meeting was called to order by Mayor James Sullivan at 7:00pm.
Roll Call:
Councilmembers James Bynum, Donna McDougal, Chad Pass, Tommy Swindle, was present.
Town Clerk Miranda Shirley, Office Manager Michele Sanders, Superintendent Steve Pass, Assistant Police Chief William Ferry, Town Attorney Alex Smith, Alex Faulkner
Reading of the January 11, 2024 regular meeting minutes. Mayor James Sullivan asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
Mayor Report:
Mayor James Sullivan informed council of the AMIC Check that was received for the damaged work truck.
Mayor James Sullivan informed council of the increase of 26,044.00 of AMIC Coverage. A motion was made by Chad Pass and seconded by Tommy Swindle approve the $26,044.00 of insurance increase All yes. Motion passed by roll call vote.
Mayor James Sullivan informed council of the new court date of May 7,2024 for the delinquent tax account
Mayor informed council to please do the Statement of Economics due by April 30th.
Mayor informed council about the lock on Town Hall that have been update to fire code and ADA standards.
Board Committee Reports:
Old Park - Nothing at this time
New Park – Nothing at this time
Utility Board- MMPW Resolution 2024-01
Police Department-
Councilman James Bynum spoke about the desk top support for all the computers for the Police Department Eternal Networks (based out of Montgomery).
Assistant Police Chief informed council of the increase of retired officers’ ability to make $37,000.00 to 38,000.00 a year.
A motion was made by Chad Pass and seconded by Tommy Swindle to increase retired police officers pay from 37,000.00 a year to $ 38,000.00 All yes. Motion passed by roll call vote.
Mayor James Sullivan discussed with council he would like to see Officer Pat Thomas to be promoted to Sargent.
A motion was made by Tommy Swindle and seconded by Chad Pass to Promote Officer Pat Thomas to Sargent. All yes. Motion passed by roll call vote.
Old Business:
Councilman Tommy Swindle asked about the CAWACO Grant for the signs at Park on Cty Rd 1
New Business:
Superintendent Steve Pass brought to council the need of top closures on the doors at town hall employee entrance and police entrance.
A motion was made by Tommy Swindel and seconded by Chad Pass to add top closures to the doors at town hall. All yes. Motion passed by roll call vote.
Rules and Regulations revisions have been tabled at this time
Handbook revisions have been tabled at this time
Mayor James Sullivan discussed the Clerk training and Conferences’ that Michele Sanders office Manager and Town Clerk Miranda Shirley are needing to attend.
A motion was made by Chad Pass and seconded by Donna McDougal to Michele Sanders and Miranda Shirley to attend training classes and conferences’ . All yes. Motion passed by roll call vote.
Mayor James Sullivan discussed the Chambers of Commerce Dinner March 19, 1 table to be reserved for $300.00
A motion was made by Chad Pass and seconded by Tomy Swindle to reserve a table for Chamber Dinner for $300.00 All yes. Motion passed by roll call vote.
Mayor James Sullivan discussed adding Superintendent Steve Pass Telemetry Computer to CNI Antivirus for an additional $11.70 a month.
A motion was made by Chad Pass and seconded by Tommy Swindle to add Telemetry Computer to antivirus for $11.70 a month. All yes. Motion passed by roll call vote.
Mayor James Sullivan discussed with council about the use of the Community Center for the Blount County Extensions office to use for free on February 27th for 2 hours.
A motion was made by Chad Pass and seconded by Tommy Swindle to let BCE use community center for free. All yes. Motion passed by roll call vote.
MWPP Resolution 2024-01 was discussed by Superintendent Steve Pass.
A motion was made by Chad Pass and seconded by Tommy Swindle to approve the MWPP Resolution 2024-01. All yes. Motion passed by roll call vote.
Superintendent Steve Pass brought to council attention the meeting he had with the Blount County Ag Center about pipes for the water, and the est. cost of 25-26k to be billed to Blount County Ag Center.
______________________________ Mayor James Sullivan, Approval of Council _______________________________ Miranda Shirley, Town Clerk Town of Cleveland January 11, 2024 Regular Council Meeting Town Hall 7:00pm
Audience gave Pledge of Allegiance to the American Flag.
Meeting was called to order by Mayor Pro Tempore Tommy Swindle at 7:00pm.
Roll Call:
Councilmembers James Bynum, Donna McDougal, Chad Pass, Tommy Swindle, James Sullivan was present.
Town Clerk Miranda Shirley, Office Manager Michele Sanders, Superintendent Steve Pass, Police Officer Pat Thomas, Police Chief Ken Evans, Assistant Police Chief William Ferry, Town Attorney Alex Smith
Reading of the December 14, 2023 regular meeting minutes. Mayor Pro Tempore Tommy Swindle asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
A motion was made by James Sullivan and seconded by Donna McDougal to declare a vacancy of Mayor Position. All yes. Motion passed by roll call vote.
Mayor Pro Tempore Tommy Swindle informed council that vacancy could be filled at this council meeting per Section 11-44G-2 per The Alabama League of Municipalities League Counsel.
Mayor Pro Tempore Tommy Swindle Open floor for discussing for Nominees.
Mayor Pro Tempore Tommy Swindle suggested a nomination of Councilman James Sullivan as Mayor candidate. No other candidates were nominated.
A motion was made by Mayor Pro Tempore Tommy Swindle and seconded by Chad Pass to fill Mayor vacancy with Councilman James Sullivan.
Abstained: Ayes: Nayes: James Bynum Donna McDougal None Chad Pass Tommy Swindle James Sullivan Attorney Alex Smith informed council the need of swearing in of new Mayor James Sullivan. Town Clerk Miranda Shirley then administered Oath of Office to New Mayor James Sullivan.
Mayor Pro Tempore Tommy Swindle then informed council of the Annual Transportation plan that is needed to report to the state the town of Cleveland’s intentions for Rebuild Alabama funds.
A motion was made by James Sullivan and seconded by Chad pass that the Rebuild Alabama funds will not be spent at this time.
Board Committee Reports:
Old Park - Nothing at this time
New Park – Nothing at this time
Grant Committee- Nothing at this time
Medical Clinic- Nothing at this time
Chamber Board-Nothing at this time
Utility Board-
Superintendent Steve Pass brought to council the $195.00 increase from EDKO for roadside spraying.
A motion was made by Tommy Swindle and seconded by Chad Pass to approve the $195.00 increase. All yes. Motion passed by roll call vote.
Superintendent Steve Pass presented to council the Engineer recommendation for bid award to: Empire Pipe for the Water Meter Project Material in the amount of $341,215.85.
A motion was made by Chad Pass and seconded by Donna McDougal to approve the bid award to Empire pipe for $341,215.85. All yes. Motion passed by roll call vote.
Superintendent Steve Pass presented to council the Engineer recommendation for bid award to: UWS for the Water Meter Project Installation in the amount of $112,907.00.
A motion was made by James Sullivan and seconded by Tommy Swindle to approve the bid award to: UWS for $112,907.00. All yes. Motion passed by roll call vote.
Superintendent Steve Pass presented to council the Engineer recommendation for bid award to : Apel Machine for the Waste Water Treatment plant Blower replacement in the amount of $199,000.00
A motion was made by Tommy Swindle and seconded by Chad Pass to approve the bid award to Apel Machine for $199,000.00. All yes. Motion passed by roll call vote.
Superintendent Steve Pass presented to council the water service for the Agri-Business center After some discussion Superintendent Steve Pass is to contact county Commission for more information what expectations are and bring back to council.
Issued Table to next meeting
Police Department-
Police Chief Ken Evans presented the need for Asst Police Chief Bill Ferry to attend conferences in the amount $200.00 per conference.
A Motion was made by Donna McDougal and seconded by Chad Pass to approve $200.00 for Asst Bill Ferry to attend police conferences.
Old Business:
New Park Bridges are tabled at this time
New Business:
Office Manger Michele Sanders presented to council Office Clerk position for 2 part-time employees.
A motion was made by James Sullivan and seconded by Donna McDougal to hire 2 part-time employes for office clerk. All yes. Motion passed by roll call vote.
The Alcohol Board President Steve Pass recommended approval of BHAVI LLC Dry Creek Tobacco and Package alcohol license.
A motion was made by James Sullivan and seconded Tommy Swindle the approval of BHAVI LLC Dry Creek Tobacco and Package alcohol license. All yes. Motion passed by roll call vote
The Mayor Pro Temp reminded council of the Statement of Economic Interest Report due by April 30th
The mayor pro tempore and Council were presented with December 2023 General Fund and Water Department Financial Statements.
______________________________ Mayor Pro Tempore, Approval of Council _______________________________ Miranda Shirley, Town Clerk Town of Cleveland
December 14, 2023 Regular Council Meeting Town Hall 7:00pm
Audience gave Pledge of Allegiance to the American Flag.
Meeting was called to order by Mayor Pro Tem Tommy Swindle at 7:00pm.
Roll Call:
Councilmembers James Bynum, Chad Pass, Tommy Swindle, James Sullivan was present. Mayor Jerry Jones and Donna McDougal was absent.
Town Clerk Miranda Shirley, Office Manager Michele Sanders, Superintendent Steve Pass, Police Officer Pat Thomas, Thomas Allcorn Police Officer, Police Chief Ken Evans, Assistant Police Chief William Ferry, Town Attorney Alex Smith
Reading of the November 9, 2023 regular meeting minutes. Mayor Pro Tem Tommy Swindle asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
Mayor Report:
Mayor Pro Tem Tommy Swindle asked to untable the New Park issues from November 9th meeting to appropriate funds for tops of bridges and stone work on the sides of bridges with new tops.
A motion was made by Tommy Swindle and seconded by Chad Pass to untable New park issues until January Meeting . All yes. Motion passed by roll call vote.
Board Committee Reports:
Old Park - Nothing at this time
New Park – Nothing at this time
Grant Committee-
Nothing at this time
Medical Clinic-
Nothing at this time
Chamber Board-
Nothing at this time
Utility Board-
Superintendent Steve Pass presented to council 3 bids for new water department truck
All American Dodge $67,106.00
Donahoo Chevy $65,364.50
Terry Sligh $64,000.00 max
A motion was made by James Sullivan and seconded by Chad Pass to approve up to $64,000.00. All yes. Motion passed by roll call vote.
Police Department-
Police Chief Ken Evans presented the need for 4 body cams in the amount of $2,100.00 then informed council a need of additional funds for extra garment clip.
Motion was made by Chad Pass and seconded by James Sullivan to approve up to $2,200.00 for new body cameras and extra rotating garment clip.
Old Business:
Nothing at this time
New Business:
Mayor Pro Tem Tommy Swindle informed council of inmate housing increase of $1.00 per day.
A motion was made by James Sullivan and seconded by Chad Pass to accept $1.00 increase by Blout County Correctional Facility. All yes. Motion passed by roll call vote.
Mayor Pro Tem Tommy Swindle informed council that CHS Baseball had approached him about a donation from the town towards a new batting facility at Cleveland High School. He would like to see the donation done in 2 phases due to baseball plans to do project in 2 phases.
A motion was made by James Sullivan and seconded Chad Pass to donate $5000.00 to Cleveland High School baseball for new batting facility for phase 1. All yes. Motion passed by roll call vote
The Mayor pro tem and Council were presented with November 2023 General Fund and Water Department Financial Statements.
Attorney Alex Smith updated council of termination of Water Department employee for policy violations.
A motion was made by Tommy Swindle and seconded James Sullivan to accept termination of employee. All yes. Motion passed by roll call vote
A Move was made by James Sullivan to adjourn. All agreed.
Respectfully Submitted,
______________________________ Mayor Pro Tem, Approval of Council _______________________________ Miranda Shirley, Town Clerk
Town of Cleveland November 9, 2023 Regular Council Meeting Town Hall 7:00pm
Audience gave Pledge of Allegiance to the American Flag.
Meeting was called to order by Mayor Jerry Jones at 7:00pm.
Roll Call:
Councilmembers James Bynum, Chad Pass, Tommy Swindle, James Sullivan was present. Donna McDougal was absent.
Office Manager Michele Sanders, Superintendent Steve Pass, Police Officer Pat Thomas, Town Attorney Alex Smith
Reading of the October 12, 2023 regular meeting minutes. Mayor asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
Mayor Report:
Mayor Jerry Jones updated council that his retirement date will be amended to be extended from January 1, 2024 until January 10, 2024.
A motion was made by James Bynum and seconded by James Sullivan to accept Mayor Jerry Jones retirement effective January 10, 2024.
Ayes: James Bynum Chad Pass Tommy Swindle James Sullivan
Abstain: Mayor Jerry Jones
Absent: Donna McDougal
Motion passed by roll call vote.
Board Committee Reports:
Old Park -
Mayor Jerry Jones presented to council that the Cleveland High School band had contacted him about doing the concessions for the ball park again during baseball and softball season.
A motion was made by James Sullivan and seconded by Tommy Swindle to allow Cleveland High School Band to run concession stand again this next season. All yes. Motion passed by roll call vote.
New Park -
Mayor Jerry Jones presented to council a quote from Adams building company in the amount of $11,800.00 for 2 new covered bridges at the new park on County Hwy 1.
Mayor Jerry Jones presented to council a quote from SC Fabrication in the amount of $5,000.00 for stone work at the 2 new covered bridges at the new park on County Hwy 1.
After much discussion issue tabled to next meeting.
Grant Committee-
Nothing at this time
Medical Clinic-
Nothing at this time
Chamber Board-
Nothing at this time
Utility Board-
Mayor Jerry Jones informed council that an approval had previously been made for the gate at the water warehouse in the amount of $6155.00 but an additional $795.00 was needed for new quote for needed repairs for the gate.
A motion was made by Tommy Swindle and seconded by James Sullivan to approve $795.00 additional funds to repair gate at the water warehouse. All yes. Motion passed by roll call vote.
Police Department-
Nothing at this time
Old Business:
Nothing at this time
New Business:
Mayor Jerry Jones informed council that we had received a notification that Blount County Water Authority will be increasing by 2% in January 2024.
A motion was made by James Sullivan and seconded by Tommy Swindle to approve additional increase by Blout County Water Authority of 2%. All yes. Motion passed by roll call vote.
Mayor Jerry Jones informed council that December 8, 2023 will be the annual safety meeting at the Cleveland Community Center and all councilmembers are invited. Town was gold once again this year and had a great year for safety.
The Mayor and Council were presented with October 2023 General Fund and Water Department Financial Statements.
A Move was made by James Sullivan to adjourn. All agreed.
Respectfully Submitted,
______________________________ Mayor, Approval of Council _______________________________ Michele Sanders, Office Manager
Town of Cleveland October 12, 2023 Regular Council Meeting Town Hall 7:00pm
Audience gave Pledge of Allegiance to the American Flag.
Meeting was called to order by Mayor Jerry Jones at 7:00pm.
Roll Call:
Councilmembers James Bynum, Donna McDougal, Chad Pass, James Sullivan was present Tommy Swindle was absent
Superintendent Steve Pass, Police Chief Ken Evans, Town Attorney Alex Smith, Town Clerk Miranda Shirley
Reading of the September 14 ,2023 Public Hearing meeting minutes. Mayor asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
Reading of the September 14, 2023 Regular session minutes. Mayor asks if there are any changes or corrections to these minutes, if not they will stand approved as submitted.
Mayor Report:
Nothing at this time
Board Committee Reports:
Park Board-
Nothing at this time
Grant Committee-
Nothing at this time
Medical Clinic-
Nothing at this time
Chamber Board-
Mayor Jerry Jones presented council with open position for any one that might be interested in obtaining.
Utility Board-
Mayor Jerry Jones presented council with the expenditure of approx. $12,000.00 for charge for the new meters from the Water and Sewer for fiscal year 2024.
Police Department-
Nothing at this time
Old Business:
Nothing at this time
New Business:
Mayor Jerry Jones presented council a Thank you from the Blount County Education Foundation for the $4000.00 donation
Attorney Alex Smith presented council with court date October 16th 2023 at 9:30 am for the hearing of the business with past due taxes, should any of the council members like to attend.
Attorney Alex Smith presented council with the public records request from 2015 to present for certain annual data and the Police Department annual data. Attorney will follow up for more information.
The Mayor and Council were presented with September 2023 General Fund and Water Department Financial Statements.
On the Agenda to Speak:
Mayor Jerry Jones presented council with a resignation letter he had submitted to Town Clerk Miranda Shirley effective January 1, 2024. Mayor Jerry Jones stated it has been an honor and privilege to serve the community all these years.
A Move was made by James Sullivan to adjourn. All agreed.
Respectfully Submitted,
______________________________ Mayor, Approval of Council _______________________________ Miranda Shirley, Town Clerk